Remove User Name in Outlook printout
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Remove User Name in Outlook printout

 
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Sur
Guest
Posted: Wed Dec 29, 2004 1:20 pm    Post subject: Remove User Name in Outlook printout Reply with quote
[Repost]

Hi,

For evidence purposes, we'll be printing a lot of emails from a user who has
left our company.
When we print the emails, my name will be shown on the printed page (above
the
From: line of the email).

Is there anyway I can delete my name?
Thanks.


,Sur

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Alan Sun [MSFT]
Guest
Posted: Wed Dec 29, 2004 4:13 pm    Post subject: RE: Remove User Name in Outlook printout Reply with quote
Hey Sur,

I notice this post is duplicated with your another post. I have replied in
your original thread. If you need further help, please post back in the
original session.

For your convenience, I have pased my reply as follows.

Thanks & Regards
Alan Sun
Microsoft Online Partner Support

Get Secure! - www.microsoft.com/security
=====================================================
When responding to posts, please "Reply to Group" via your newsreader so
that others may learn and benefit from your issue.
=====================================================

This posting is provided "AS IS" with no warranties, and confers no rights.



--------------------
Hi Sur,

Thanks for your posting here.

Based on my experience, Outlook mail messages include heading fields, such
as From, To, Cc, Bcc, and Subject information, when printed. This is
feature in Outlook to distinguish the message printed from Outlook and
other programs. There is no method to directly control it. This behavior is
by design.

To remove these information, you need to save the message to other formats
such as .HTM or .DOC. Print the content of the message from other programs.
Please refer to the following information:
1. Open a message.
2. Click File-Save As to save the message an RTF file .
3. Open the saved RTF file, delete or modify the header fields in the RTF
file, and print the contents of the message.

Your understanding is appreicated. If you need further help, just post back
to let me know. Happy New Year!

Thanks & Regards
Alan Sun
Microsoft Online Partner Support

Get Secure! - www.microsoft.com/security
=====================================================
When responding to posts, please "Reply to Group" via your newsreader so
that others may learn and benefit from your issue.
=====================================================

This posting is provided "AS IS" with no warranties, and confers no rights.
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MartinHTN
Guest
Posted: Wed Dec 29, 2004 8:43 pm    Post subject: Re: Remove User Name in Outlook printout Reply with quote
Sur:

If the former user's mailbox is still accessible, can't you just create an
Outlook profile for it and logon directly and print the e-mails?

Regards,
Martin

"Sur" <nospam@nospam.com> wrote in message
news:%23R5LYbX7EHA.2876@TK2MSFTNGP12.phx.gbl...
Quote:
[Repost]

Hi,

For evidence purposes, we'll be printing a lot of emails from a user who
has
left our company.
When we print the emails, my name will be shown on the printed page (above
the
From: line of the email).

Is there anyway I can delete my name?
Thanks.


,Sur



Back to top
Sur
Guest
Posted: Wed Dec 29, 2004 9:09 pm    Post subject: Re: Remove User Name in Outlook printout Reply with quote
That is a very good suggestion!
I do not know if it will cause any "legal" issue, but I'll let my Management
decide.
Thanks!

Any other suggestions are still welcome tho' :-)


,Sur

"MartinHTN" <m@ht.n> wrote in message
news:ejxB7Sb7EHA.3856@tk2msftngp13.phx.gbl...
Quote:
Sur:

If the former user's mailbox is still accessible, can't you just create an
Outlook profile for it and logon directly and print the e-mails?

Regards,
Martin

"Sur" <nospam@nospam.com> wrote in message
news:%23R5LYbX7EHA.2876@TK2MSFTNGP12.phx.gbl...
[Repost]

Hi,

For evidence purposes, we'll be printing a lot of emails from a user who
has
left our company.
When we print the emails, my name will be shown on the printed page
(above
the
From: line of the email).

Is there anyway I can delete my name?
Thanks.


,Sur



Back to top
Sur
Guest
Posted: Thu Dec 30, 2004 7:40 am    Post subject: Re: Remove User Name in Outlook printout Reply with quote
Hi,

Our Legal Department doesn't allow us to do that as it is called
"manufacturing" the evidences :-(

Any other methods that I could try?


"Sur" <zoer@nospamtx.hotmail.com> wrote in message
news:%23BbEmhb7EHA.1400@TK2MSFTNGP11.phx.gbl...
Quote:
That is a very good suggestion!
I do not know if it will cause any "legal" issue, but I'll let my
Management
decide.
Thanks!

Any other suggestions are still welcome tho' :-)


,Sur

"MartinHTN" <m@ht.n> wrote in message
news:ejxB7Sb7EHA.3856@tk2msftngp13.phx.gbl...
Sur:

If the former user's mailbox is still accessible, can't you just create
an
Outlook profile for it and logon directly and print the e-mails?

Regards,
Martin

"Sur" <nospam@nospam.com> wrote in message
news:%23R5LYbX7EHA.2876@TK2MSFTNGP12.phx.gbl...
[Repost]

Hi,

For evidence purposes, we'll be printing a lot of emails from a user
who
has
left our company.
When we print the emails, my name will be shown on the printed page
(above
the
From: line of the email).

Is there anyway I can delete my name?
Thanks.


,Sur





Back to top
Rich Matheisen [MVP]
Guest
Posted: Thu Dec 30, 2004 10:18 am    Post subject: Re: Remove User Name in Outlook printout Reply with quote
"Sur" <nospam@nospam.com> wrote:

Quote:
Our Legal Department doesn't allow us to do that as it is called
"manufacturing" the evidences :-(

You should ask your legal deprtment about the loss of meta data when
you transfer the message to hardcopy. Routing information, dates, etc.
aren't printed. What about attachments? When yo print a spreadsheet
you don't get the formulas. When youprint a MS word document you don't
get the author, and other info, nor do you usually get the alterations
which are present. What about links in mail to other files? Will you
print them, too? What about supporting message tracking or SMTP
protocol logs?

IANAL, but I think that by relying on paper as evidence they're
putting themselves at risk of being challenged as to the authenticity
of the data.


--
Rich Matheisen
MCSE+I, Exchange MVP
MS Exchange FAQ at http://www.swinc.com/resource/exch_faq.htm
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Sur
Guest
Posted: Thu Dec 30, 2004 3:31 pm    Post subject: Re: Remove User Name in Outlook printout Reply with quote
Hi Rich,

THANK YOU for the lesson in "legality & authenticity " thingy :-)
I just want to get the task done asap :-))
At the end, I imported all messages to OE, set my name to ".", and print out
all the emails.
What appeared on top is just a dot. Our Legal is happy, job done.
Thanks again to all who've chipped in!


,Sur


"Rich Matheisen [MVP]" <richnews@rmcons.com.NOSPAM.COM> wrote in message
news:r207t0hdtg5jn4srsu8dr6csa0og58iu0j@4ax.com...
Quote:
"Sur" <nospam@nospam.com> wrote:

Our Legal Department doesn't allow us to do that as it is called
"manufacturing" the evidences :-(

You should ask your legal deprtment about the loss of meta data when
you transfer the message to hardcopy. Routing information, dates, etc.
aren't printed. What about attachments? When yo print a spreadsheet
you don't get the formulas. When youprint a MS word document you don't
get the author, and other info, nor do you usually get the alterations
which are present. What about links in mail to other files? Will you
print them, too? What about supporting message tracking or SMTP
protocol logs?

IANAL, but I think that by relying on paper as evidence they're
putting themselves at risk of being challenged as to the authenticity
of the data.


--
Rich Matheisen
MCSE+I, Exchange MVP
MS Exchange FAQ at http://www.swinc.com/resource/exch_faq.htm
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Brian Tillman
Guest
Posted: Sun Jan 02, 2005 2:41 am    Post subject: Re: Remove User Name in Outlook printout Reply with quote
Rich Matheisen [MVP] <richnews@rmcons.com.NOSPAM.COM> wrote:

Quote:
You should ask your legal deprtment about the loss of meta data when
you transfer the message to hardcopy.

Since when do "legal department" and "common sense" have anything to do with
each other?
--
Brian Tillman
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Rich Matheisen [MVP]
Guest
Posted: Sun Jan 02, 2005 2:47 am    Post subject: Re: Remove User Name in Outlook printout Reply with quote
"Brian Tillman" <tillman1952@yahoo.com> wrote:

Quote:
Rich Matheisen [MVP] <richnews@rmcons.com.NOSPAM.COM> wrote:

You should ask your legal deprtment about the loss of meta data when
you transfer the message to hardcopy.

Since when do "legal department" and "common sense" have anything to do with
each other?

When they start losing.

Managing risk ain't easy.

--
Rich Matheisen
MCSE+I, Exchange MVP
MS Exchange FAQ at http://www.swinc.com/resource/exch_faq.htm
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