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Thread: political mail issues

  1. #1
    chriske911 Guest

    political mail issues

    I have a problem where I have 2 sites on both european and american
    continent
    each site has an exchange server

    offcourse being just one AD domain there is always one mail server
    possible as highest priority mx record

    creating subdomains would be the answer for both sites to have a
    default high priority XC server

    management doesn't want a subdomain suffix in the email adresses

    is there a way to redirect mailboxes to the correct subdomain with the
    help of DNS records?

    or anther way that customers only need to use someone@company.com
    instead of someone@eu.company.com?

    thnx

    --
    just a suggestion:
    http://home.in.tum.de/~jain/software/oe-quotefix/

    d;-p

  2. #2
    Al Mulnick Guest
    Yes, there is another way called a smart host.
    However, that may not meet all of your needs. Consider a company such as,
    oh, Microsoft. They have one domain name microsoft.com. Several equally
    costed MX records.
    microsoft.com MX preference = 10, mail exchanger = mailb.microsoft.com
    microsoft.com MX preference = 10, mail exchanger = mailc.microsoft.com
    microsoft.com MX preference = 10, mail exchanger = maila.microsoft.com

    Do all of those have to be in the same location? Or country? Or continent?
    Nope. But, and this is a big consideration, once one of those mailers has
    the message, it must be able to 'deliver or die'. What I mean by that is
    that if it accepts the message, by SMTP rules it now must deliver it to the
    next host. That next host could be local (geographically speaking) or it
    could be around the world. The next host could be another SMTP mailer or it
    could be the users mail store.

    I'm going to make an assumption that once on your network, you don't want to
    burn up the WAN link between Europe and America.

    So to make this work the way you are describing, I would personally prefer a
    smart host vs. an Exchange server, deployed in Europe and America. Both
    smarthosts would know the location and have routes to the final destination
    servers. That route could be a subdomain (that you register with external
    DNS. I.E. us.company.com and europeancountry.company.com). To make this
    work, the smarthost would have to know the information required for routing.
    If it gets a piece of mail for US_User@company.com it would look that up in
    it's directory, rewrite the delivery address, and then deliver it to the
    appropriate mailer via the internet. That would look like
    US_user@company.com -->change to US_user@us.company.com and then send it to
    the appropriate mailer.

    That's valid if you don't want the traffic to route over your wan keeping in
    mind that all users send as user@company.com regardless of location.

    Using DNS alone wouldn't do this because DNS doesn't have enough information
    to route your mail appropriately.

    If you need more details, feel free to contact offline.

    Al




    "chriske911" <chriske911@yaghoo.com> wrote in message
    news:mn.6c6f7d55c47823d0.32006@yaghoo.com...
    I have a problem where I have 2 sites on both european and american
    continent
    each site has an exchange server

    offcourse being just one AD domain there is always one mail server
    possible as highest priority mx record

    creating subdomains would be the answer for both sites to have a default
    high priority XC server

    management doesn't want a subdomain suffix in the email adresses

    is there a way to redirect mailboxes to the correct subdomain with the
    help of DNS records?

    or anther way that customers only need to use someone@company.com instead
    of someone@eu.company.com?

    thnx

    --
    just a suggestion:
    http://home.in.tum.de/~jain/software/oe-quotefix/

    d;-p

  3. #3
    Kevin D. Goodknecht Sr. [ Guest
    In news:mn.6c6f7d55c47823d0.32006@yaghoo.com,
    chriske911 <chriske911@yaghoo.com> posted this:
    I have a problem where I have 2 sites on both european and american
    continent
    each site has an exchange server

    offcourse being just one AD domain there is always one mail server
    possible as highest priority mx record

    creating subdomains would be the answer for both sites to have a
    default high priority XC server

    management doesn't want a subdomain suffix in the email adresses

    is there a way to redirect mailboxes to the correct subdomain with the
    help of DNS records?

    or anther way that customers only need to use someone@company.com
    instead of someone@eu.company.com?
    Not with DNS records.
    Exchange will send mail for unresolved recipients to another mail server(the
    other Exchange server in this case) but this can pose a problem for
    recipients that don't exist on either server, so it will loop between the
    two servers I think something like four or five times and will increase
    network activity between the servers. But, it is easy to set up, on the SMTP
    virtual server properties, Messages tab "Forward all mail with unresolved
    recipients to host:" with the other Exchange server name. Then you can use
    the someone@company.com format with MX records with equal prioity.


    I agree with Al, a Smart Host would be great, and could direct the mail to
    the correct mail server. The drawback to a smart host is, it requires extra
    administration because the email address will have to be configured in the
    smart host in addition to the Exchange server.


    --
    Best regards,
    Kevin D4 Dad Goodknecht Sr. [MVP]
    Hope This Helps
    ===================================
    When responding to posts, please "Reply to Group"
    via your newsreader so that others may learn and
    benefit from your issue, to respond directly to
    me remove the nospam. from my email address.
    ===================================
    http://www.lonestaramerica.com/
    ===================================
    Use Outlook Express?... Get OE_Quotefix:
    It will strip signature out and more
    http://home.in.tum.de/~jain/software/oe-quotefix/
    ===================================
    Keep a back up of your OE settings and folders
    with OEBackup:
    http://www.oehelp.com/OEBackup/Default.aspx
    ===================================

  4. #4
    chriske911 Guest
    Al Mulnick wrote on 13/05/2005 :
    Yes, there is another way called a smart host.
    However, that may not meet all of your needs. Consider a company such as,
    oh, Microsoft. They have one domain name microsoft.com. Several equally
    costed MX records.
    microsoft.com MX preference = 10, mail exchanger = mailb.microsoft.com
    microsoft.com MX preference = 10, mail exchanger = mailc.microsoft.com
    microsoft.com MX preference = 10, mail exchanger = maila.microsoft.com

    Do all of those have to be in the same location? Or country? Or continent?
    Nope. But, and this is a big consideration, once one of those mailers has
    the message, it must be able to 'deliver or die'. What I mean by that is
    that if it accepts the message, by SMTP rules it now must deliver it to the
    next host. That next host could be local (geographically speaking) or it
    could be around the world. The next host could be another SMTP mailer or it
    could be the users mail store.

    I'm going to make an assumption that once on your network, you don't want to
    burn up the WAN link between Europe and America.

    So to make this work the way you are describing, I would personally prefer a
    smart host vs. an Exchange server, deployed in Europe and America. Both
    smarthosts would know the location and have routes to the final destination
    servers. That route could be a subdomain (that you register with external
    DNS. I.E. us.company.com and europeancountry.company.com). To make this
    work, the smarthost would have to know the information required for routing.
    If it gets a piece of mail for US_User@company.com it would look that up in
    it's directory, rewrite the delivery address, and then deliver it to the
    appropriate mailer via the internet. That would look like
    US_user@company.com -->change to US_user@us.company.com and then send it to
    the appropriate mailer.

    That's valid if you don't want the traffic to route over your wan keeping in
    mind that all users send as user@company.com regardless of location.

    Using DNS alone wouldn't do this because DNS doesn't have enough information
    to route your mail appropriately.

    If you need more details, feel free to contact offline.

    Al

    "chriske911" <chriske911@yaghoo.com> wrote in message
    news:mn.6c6f7d55c47823d0.32006@yaghoo.com...
    I have a problem where I have 2 sites on both european and american
    continent
    each site has an exchange server

    offcourse being just one AD domain there is always one mail server possible
    as highest priority mx record

    creating subdomains would be the answer for both sites to have a default
    high priority XC server

    management doesn't want a subdomain suffix in the email adresses

    is there a way to redirect mailboxes to the correct subdomain with the help
    of DNS records?

    or anther way that customers only need to use someone@company.com instead
    of someone@eu.company.com?

    thnx

    -- just a suggestion:
    http://home.in.tum.de/~jain/software/oe-quotefix/

    d;-p
    that's what I came up with too
    a sort of mail front server for routing to the correct back end servers
    hosting just one of those at an ISP somewhere in te world would do it
    for us
    there are only about 250 employees worldwide

    but I thought of a kind of redirection using DNS mailbox records or
    something like that
    off course it would make things more complicated
    since every change would have to be followed by a manual or half
    automatic DNS update

    but indeed, the external mail routing is taking up a lot of bandwidth
    of our WAN link
    I don't really care if it's internal mail cause that's the way it has
    to work
    but for mail coming from outside it could be avoided
    simply by implementing sub domains but that's not flying with
    management

    and offcourse they are right by saying it would complicate matters for
    our customers
    that's why the elaborate setup for something so simple

    what exactly do you mean by smart host?
    a mail server of any kind wich does relaying or something else
    entirely?

    thnx

    --
    just a suggestion:
    http://home.in.tum.de/~jain/software/oe-quotefix/

    d;-p

  5. #5
    Al Mulnick Guest
    A smarthost is a mail routing host that is smart enough to know mail stores
    and routes and can match up mail with the stores via the appropriate route.
    It's often deployed in situations very similar to this one where I need to
    accept mail for one domain and properly rewrite the destination and send it
    along the most appropriate route to it's final mail store.

    Using DNS records would be cumbersome and is not often used. Not sure how
    many mailers would even look at those records to be honest and it would
    likely break up some of the efficiencies of the sending host.

    Downside to smarthosts are that you have extra hops in the path and extra
    hardware as well as some sort of method to update those smarthosts.

    FWIW, your wan link doesn't need to be taken up with email. You could route
    all of your email via Internet if you wanted. Might make a smart host
    uneccessary as well, but you'd have to check into that and decide. I'd
    likely want to use some sort of transport encryption if I went that route
    (TLS?)


    Just a thought,

    Al

    "chriske911" <chriske911@yaghoo.com> wrote in message
    news:mn.7a2c7d55f6b06dd3.32006@yaghoo.com...
    Al Mulnick wrote on 13/05/2005 :
    Yes, there is another way called a smart host.
    However, that may not meet all of your needs. Consider a company such
    as, oh, Microsoft. They have one domain name microsoft.com. Several
    equally costed MX records.
    microsoft.com MX preference = 10, mail exchanger = mailb.microsoft.com
    microsoft.com MX preference = 10, mail exchanger = mailc.microsoft.com
    microsoft.com MX preference = 10, mail exchanger = maila.microsoft.com

    Do all of those have to be in the same location? Or country? Or
    continent? Nope. But, and this is a big consideration, once one of those
    mailers has the message, it must be able to 'deliver or die'. What I
    mean by that is that if it accepts the message, by SMTP rules it now must
    deliver it to the next host. That next host could be local
    (geographically speaking) or it could be around the world. The next host
    could be another SMTP mailer or it could be the users mail store.

    I'm going to make an assumption that once on your network, you don't want
    to burn up the WAN link between Europe and America.

    So to make this work the way you are describing, I would personally
    prefer a smart host vs. an Exchange server, deployed in Europe and
    America. Both smarthosts would know the location and have routes to the
    final destination servers. That route could be a subdomain (that you
    register with external DNS. I.E. us.company.com and
    europeancountry.company.com). To make this work, the smarthost would
    have to know the information required for routing. If it gets a piece of
    mail for US_User@company.com it would look that up in it's directory,
    rewrite the delivery address, and then deliver it to the appropriate
    mailer via the internet. That would look like
    US_user@company.com -->change to US_user@us.company.com and then send it
    to the appropriate mailer.

    That's valid if you don't want the traffic to route over your wan keeping
    in mind that all users send as user@company.com regardless of location.

    Using DNS alone wouldn't do this because DNS doesn't have enough
    information to route your mail appropriately.

    If you need more details, feel free to contact offline.

    Al

    "chriske911" <chriske911@yaghoo.com> wrote in message
    news:mn.6c6f7d55c47823d0.32006@yaghoo.com...
    I have a problem where I have 2 sites on both european and american
    continent
    each site has an exchange server

    offcourse being just one AD domain there is always one mail server
    possible as highest priority mx record

    creating subdomains would be the answer for both sites to have a default
    high priority XC server

    management doesn't want a subdomain suffix in the email adresses

    is there a way to redirect mailboxes to the correct subdomain with the
    help of DNS records?

    or anther way that customers only need to use someone@company.com
    instead of someone@eu.company.com?

    thnx

    -- just a suggestion:
    http://home.in.tum.de/~jain/software/oe-quotefix/

    d;-p


    that's what I came up with too
    a sort of mail front server for routing to the correct back end servers
    hosting just one of those at an ISP somewhere in te world would do it for
    us
    there are only about 250 employees worldwide

    but I thought of a kind of redirection using DNS mailbox records or
    something like that
    off course it would make things more complicated
    since every change would have to be followed by a manual or half automatic
    DNS update

    but indeed, the external mail routing is taking up a lot of bandwidth of
    our WAN link
    I don't really care if it's internal mail cause that's the way it has to
    work
    but for mail coming from outside it could be avoided
    simply by implementing sub domains but that's not flying with management

    and offcourse they are right by saying it would complicate matters for our
    customers
    that's why the elaborate setup for something so simple

    what exactly do you mean by smart host?
    a mail server of any kind wich does relaying or something else entirely?

    thnx

    --
    just a suggestion:
    http://home.in.tum.de/~jain/software/oe-quotefix/

    d;-p

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